All Recooty Articles, HR Tutorials and Tips, Trending TopicsTop ATS for Healthcare Businesses in the USA 2025
All Recooty Articles, HR Tutorials and Tips, Trending Topics 
A healthy and hearty population is the foundation of a productive workforce that drives economic growth. All types of healthcare businesses, from hospitals, clinics, research facilities, pharmaceuticals, to elder care establishments, protect the health and well-being of the population of any nation.
So, healthcare businesses are the backbone of any country as they provide the basis of a healthier workforce and which in turn improves productivity and resilience. So, an adequately staffed and effective healthcare system translates directly into healthier populations and a stronger economy.
Yet today, the healthcare sector is plagued by chronic staffing issues because of increasing patient needs, specialized skill demands, and regulatory complexities. As per a report by the American Hospital Association, data indicates that there will be a critical shortage of 3.2 million health care workers by 2026.
To confront such challenges, healthcare businesses are moving towards digital solutions to improve their recruitment strategies and hire top talent. Amongst these, Applicant Tracking Systems (ATS) have emerged as necessary tools to simplify and optimize recruiting efforts.
In this article, we discuss what an ATS is, what it does, and some of the top ATS for healthcare businesses in the USA that will help you hire the right talent for your open job openings.
What is an ATS?
An Applicant Tracking System (ATS) is a digital recruitment tool that provides a central system for HR teams to manage the entire hiring process faster, smarter, and more efficiently from beginning to end.
An ATS is used for optimizing every stage of the recruiting process, from creating job postings and collecting and managing resumes to interviewing and communicating with candidates. All of this is streamlined, stored, and tracked in one place.
For healthcare businesses that have many job postings and thus hundreds or thousands of applicants, an ATS platform is a no-brainer. It not only stores the candidate’s information but also identifies the most suitable candidates, flags those candidates who have the most relevant qualifications, such as medical licenses or certifications, and moves candidates through the hiring pipeline to present to the hiring manager comfortably.
Furthermore, all of the hiring team, including recruiters, department heads, etc., can see the same candidate information at the same time, in one centralized hub.
What does an ATS do?
An ATS can offer a plethora of features, including simple resume databases to advanced features like automated interview scheduling, AI-powered candidate matching, and detailed hiring analytics. These features can also be customized based on the healthcare business’s hiring needs and budget. However, these are some of the basic features that an ideal ATS offers.
Job Posting and Distribution
With an ATS, recruiters can create detailed job ads and post them to multiple job boards, career sites, and social media sites such as LinkedIn, Facebook, etc, simultaneously. By automating the job post, ATS allows recruiters to cast a wider net so that their job openings reach a larger audience.
This increases their chances of finding qualified candidates. Some ATSs even have optimized and customized job description templates that could effectively save time and reduce any potential mistakes.
Resume Screening and Parsing
An ATS will scan a resume for relevant keywords or qualifications for a particular job and parse back the information into a standardized format as it goes. Automating this screening of an applicant’s data allows recruiters to conduct initial screenings more quickly while reducing the amount of manual work, but also limits the amount of human error and screens out unqualified candidates right away. By doing so, recruiters can concentrate time and effort on candidates they know meet the qualifications for the role and thereby help streamline the hiring process.
Applicant Tracking and Management
As its name suggests, the fundamental job of an ATS is applicant tracking. But it does a whole lot more than merely display where a candidate is in the pipeline. It allows hiring teams to build hiring workflows that move every candidate through each stage of the application process, right from application to hiring and even onboarding in some cases.
You can define steps such as phone screening, technical interviews, background checks, and offer letters, all in one central platform. This encourages openness, minimizes blockages, and maintains everyone on the same page.
Above all, it makes sure that no candidate is stuck in limbo for weeks without any news—a frequent concern in conventional recruitment procedures.
Candidate Communication and Engagement
A good ATS will keep on communicating and interacting with candidates irrespective of where they stand in the hiring flow. Most ATSs will typically allow you to send auto emails, application status, and other notifications to the candidates without any difficulty.
This way, you can make sure that there is a clear line of communication established with the candidates, which further strengthens the candidate experience.
Automated Interview Scheduling
Setting up interviews can be a real headache when you’re trying to hire people if your team works in shifts or has unpredictable hours. An ATS makes this job easier by connecting to the calendars of both recruiters and job seekers.
It shows when people are free in real time and even lets candidates pick a time that works for them. This cuts down on all those back-and-forth emails and helps you hire faster, which is great when you need to fill jobs or have positions that often need new people.
Most of the time, the ATS will also send out reminders and confirmations on its own, which means fewer no-shows and last-minute changes.
Reporting and HR Analytics
Data is the key to maximizing any business process, and recruitment is no exception. The majority of ATS systems have robust analytics dashboards that provide hiring teams with information on metrics such as time-to-fill, source of hire, cost-per-hire, and drop-off rates.
This information enables recruiters to make better choices. For example, if your data indicates that applications from one job board yield higher-quality candidates, you can invest more in that system.
Or, if the critical hiring time is taking too long, you can identify where bottlenecks are forming and implement process improvements.
Top ATS for Healthcare Businesses in the USA
Here is a list of the best 5 Applicant Tracking System for healthcare businesses in the USA. We have carefully curated this list, keeping in mind that they are pocket-friendly and include all the above features and additional features as well.
1. Recooty
Recooty is a modern, AI-powered applicant tracking system that optimizes the entire hiring process for small and medium-sized businesses.
The straightforward and easy-to-use user interface allows healthcare organizations to post jobs to over global job boards without any hassle, including major platforms like Indeed and LinkedIn.
Recooty helps you simplify job posting and candidate tracking, build customizable, branded career pages, schedule interviews, and make your job descriptions flawless using our AI-driven job description generator, all of which empowers you to attract a pool of top talent efficiently.
Recooty is GDPR and ISO 27001 compliant, creating a safe place for sensitive healthcare institution data.
In terms of recognition, Recooty has received awards for its awesome performance and top-notch customer service.
The SoftwareSuggest assessment awarded Recooty the High Performer and Customer Support badges for Winter 2024. This is important to us in terms of Veterans of the US workforce.
Also, Recooty has been rated as #1 Recruitment Software in 2023 and 2024 by Gartner. Also, reached a milestone of being recognized as ‘Users Love Us’ on G2 in 2025.
Hence, Recooty is proven to be a reliable ATS solution for healthcare businesses aiming to streamline their recruitment efforts.
2. iCIMS
iCIMS is an established innovator in hiring technology, with a strong platform to address the recruitment requirements of highly complex industries like healthcare. With ease of customization and high level of integrability, iCIMS is helping large healthcare businesses to efficiently attract, engage, and hire top talent.
Its most in-demand feature is iCIMS Talent Cloud which unifies every stage of the talent life cycle from sourcing and engagement to onboarding and career mobility.
iCIMS was named a Leader in the 2024 Gartner Magic Quadrant for Talent Acquisition Suites and holds high positions on both G2 and TrustRadius for enterprise ATS capabilities consistently.
iCIMS is also a SHRM Preferred Provider and partner to over 800 US healthcare systems, including Mayo Clinic and Johns Hopkins Health.
With its history of scalability, compliance, and interdepartmental integration, iCIMS is an ideal choice for healthcare businesses that want to modernize their hiring while maintaining operational excellence.
3. Greenhouse
Greenhouse is a robust, enterprise-level ATS platform suitable for healthcare institutions with complicated staffing requirements.
Its scalability and collaboration features make it suitable for helping healthcare recruiters to minimize bias, develop structured interview kits in the hiring process, and enhance candidate quality through its advanced pipeline management tool.
The system also includes intelligent integrations with HRIS, background screening, scheduling software, and telehealth communications platforms for efficient recruiting workflows from job post through hire.
In recognition, Greenhouse has secured its place among the best-rated ATS platforms on G2, which recognized it as a Leader in the Applicant Tracking Systems category for Winter 2024.
It also received the 2024 Tech Cares badge for demonstrating a consistent dedication to employee diversity and ethical hiring.
These differences attest to Greenhouse’s reputation for facilitating fair, data-informed hiring, especially important for healthcare employers looking to hire diverse teams that mirror the communities they serve.
4. Lever
Lever is a cloud-based talent acquisition suite that combines applicant tracking with CRM capabilities, which is especially useful for healthcare providers that want to proactively engage with talent ahead of the need to hire.
Lever’s intuitive UI makes it easy for recruiters and hiring managers to handle job requisitions, manage candidate pipelines, and decrease time-to-hire from one central platform.
Lever’s tools enable healthcare organizations to see into sourcing trends, monitor compliance metrics, and provide a more strategic candidate experience.
Lever has earned numerous awards for ease of use and customer satisfaction. It was recently recognized as a Leader on G2’s 2024 Grid for Mid-Market ATS Software and ranked in Forrester’s Wave Report as one of the most robust platforms for end-to-end hiring.
Lever also has a high customer satisfaction rate among clients in regulated sectors such as healthcare, owing to its robust data privacy practices, scalable workflows, and ease of use.
For healthcare companies looking to customize the candidate experience while adhering to stringent regulatory requirements, Lever is a reliable, forward-looking solution.
5. SmartRecruiters
SmartRecruiters is a powerful, AI-driven hiring platform used by large and mid-sized healthcare facilities around the world. It’s an all-in-one hiring solution that provides end-to-end functionality from job promotion and candidate screening to offer management and onboarding—all within an intuitive, cutting-edge interface.
The Smart Assistant AI feature in the platform intuitively ranks resumes and eliminates unconscious bias, so healthcare recruiters can concentrate on quality rather than quantity.
The platform also facilitates multi-location recruiting and multi-language support, making it ideal for large hospital chains and research organizations with varied staffing requirements.
SmartRecruiters has received acclaim for its scalability and innovation, winning the TrustRadius Top Rated Award in 2024 and being named a Market Leader in IDC’s Talent Acquisition report.
It is also highly ranked on G2 for enterprise recruitment and global compliance, and thus a top choice for healthcare organizations that must comply with HIPAA, GDPR, and other sensitive data regulations.
With collaborative hiring, automated interview processes, and integration with healthcare-specific platforms, SmartRecruiters enables HR teams to hire smarter and faster—ultimately enhancing patient care by getting the right people in place.
Conclusion
A majority of healthcare businesses are digitizing their hiring process by adopting recruitment tools like ATS to attract top talent and streamline their hiring process.
Selecting the appropriate ATS can greatly improve the hiring process for healthcare businesses, a sector where open roles need to be filled fast and hiring the right talent is literally a matter of life and death!
ATS platforms like Recooty AI, Lever, iCIMS, SmartRecruiters, Greenhouse, offer a range of features and functionalities that can automate various aspects of the entire hiring process, all within one platform.
They also offer integrations to popular job boards that can help reach a wider audience. So, an ATS that can cater to your hiring needs can significantly increase the chances of obtaining qualified talent while reducing costs.
As the healthcare landscape continues to grow and become more advanced, strong applicant tracking systems remain relevant and the foundation for all healthcare businesses to stay on top of the dynamic recruitment market and continue hiring the best talent.
Frequently asked questions
An ATS (Applicant Tracking System) is software that enables healthcare organizations to automate and manage the hiring process.
Healthcare-specific ATS functions in a manner that addresses compliance, monitors credentials, and handles high-volume hiring.
Yes, some ATSs will have multiple features that will assist in supporting compliance programs for HIPAA, EEOC, and other policies.
Some specific characteristics or functions to consider for healthcare organizations are credential management, automated screening, EHR integrations, and mobile access.
Yes, many ATS vendors offer scalable, cost-effective solutions for smaller healthcare teams.
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