Being a recruiter isn’t easy. Your workload entails a wide range of responsibilities. From creating and posting job ads to onboarding newly hired candidates, there are a number of tasks that need to be done. Especially over the past year of either hiring freezes or bulk hiring, the workload has mounted immensely for recruiters. With so many responsibilities, it’s easy to lose track of time. You may be extremely occupied and lose track of productivity. So, in this article, we have shared 8 amazing time-saving hacks for busy recruiters.
As it is pretty much evident from the saying, ”’time is money”, time management is extremely crucial for any recruiter or HR manager. Given the hectic schedule that any recruiter has, time management should be of utmost priority for recruiters. By time management, we do not only mean reducing time-to-hire but the overall recruiting process. Did you know that according to an SHRM survey report, it takes 41 days on average to fill a position? However, we have fierce competition for talent in the market. So, 41 days may seem like a short period of time but it really is a long time and you can lose the talents over to your competitors.
So, take a look at these 8 time-saving hacks for busy recruiters. We hope these hacks will help you be more productive and get things done.
8 Time-Saving Hacks For Busy Recruiter
Go For Automation
Often, most recruiters have a specific set of tasks that they need to do daily. Spending time doing these tasks can be mundane and end up wasting time. Also, when handling a bulk of applicants, handling each applicant manually can be very hectic. So, in both of these situations, automation is the ultimate solution. Automation is transforming the world around us. The same holds true for the recruitment industry as well. You will not only save time with automation but also focus on more important things.
Make Checklists And Follow Them
We often tend to underestimate the power of checklists. Creating checklists may seem like a cliche time-saving tactic. But if done correctly, it may go a long way in accelerating your recruitment efforts. By making a checklist, you can easily keep a track of your present and future tasks. Irrespective of the role you’re hiring for, a comprehensive recruitment checklist must be your go-to document.
Leverage Your Talent Pool
Looking for candidates every time there is a requirement for a new post can be extremely time-consuming. The ultimate solution to this is maintaining and leveraging the existing talent pool that you might have. A talent pool is basically a database of all the candidates who might have applied for a job in your company in the past. Read on What is Talent Pool | How to build an Effective Talent Pool to know more about talent pools.
Getting the candidates’ signature on offer letters and other documents is easier said than done. It can eat up hours of your time and leave you frustrated, especially when they are remotely hired. Having the signed documents delivered to and from is a costly, as well as, time- consuming process. So, to save time on this, introducing and using e-signatures is a great tactic. This way, you’ll not only save a lot of time, but also it will get easier to maintain the records.
Post On Multiple Job Boards With Just A Single Clicks
One of the most time-consuming and hectic jobs for a recruiter is posting the same jobs on multiple job boards and websites, again and again. Once your job description is approved, there is a further lengthy process of posting it on LinkedIn, Monster, Indeed and many other job boards one by one. So, instead of doing the same task over and over, it is easier to use an ATS or recruitment software that enables you to post jobs on multiple job boards within a matter of just a few clicks.
Block Time For Essential Tasks
There are always some of the tasks that are absolutely essential, but recruiters are short of time for doing them regularly. So, blocking off time in your calendars for absolute essential tasks is a great way to save time efficiently. Set aside chunks of time every day or every week where you focus on specific tasks. Try turning off your phone or any other distraction and focus on a particular task. This way, you can save time and also get things done.
Enable Self-Scheduling Options For Candidates
Being a recruiter means that you are going to have a lot of candidates mailing you back and forth about various issues. One of the most common issues, where candidates have issues, is the slots of interviews. So, the best way you can save time while planning virtual or in-person interviews is to offer self-scheduling options for candidates. By enabling the candidates to reserve the time for interviews according to their availability can save a lot of time.
Make Good Use Of Templates
Templates can be very useful when it comes to saving time while recruiting. Whether they are job descriptions, emails, or interview questions, writing the same again and again from scratch can be extremely time-consuming. Especially when you’re hiring in mass, it becomes very hectic for recruiters. That’s when templates come in. You can save a lot of time with pre-saved templates. The best part about templates is that they are customizable too.