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Points to Consider when Writing Internal Job Posting Email

In the email specify if you plan to offer this role to external applicants or if you already did. In case you’ve published the job offer (on the job board, or anywhere else), provide a link to the job description.

Also, don’t forget to include a policy regarding internal job postings (if any). Or you can lead your employees to refer to it to get into details about the application process.

Important note: Send this mail preferably to those applicants who look fit for this particular position. In simple words, send it to those who have the right skills and knowledge relevant to this open job role.

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Include in the Internal Job Posting Email:

  • Job title

  • Department (alternatively specify manager’s name)

  • Location (include when required)

  • Responsibilities/job duties (only in brief)

  • Requirements/qualifications/skills

  • Process of application and deadline

Internal Job Posting Email Template:

Email subject line –

Internal job opening: (Job title) / Position open: (Job title) / We’re hiring (Job title) / New position of (Job title) available

Hi all / Dear [Candidate Name],

We’re searching for outstanding candidates to apply for the position of (Job title, for example, sales representative) in our (Department name, eg., Sales Department). Before putting the job advertisement out in the open, we thought it would be better to give our own people priority so you have a chance to apply first.

In this role of (Job title), you will need to work with the (Team name, e.g., Sales) team and be responsible for (state 2-3 main duties, e.g. generating leads, visiting current and potential clients to assess needs or promote products/services and giving sales presentations to various prospective clients).

You are required to have (write about skills, requirements, and experience needed for the role, for example, excellent communication, presentation, and negotiation skills, a bachelor’s degree in business with experience in dealing with new and prospective clients, closing deals, and preparing timely sales reports) to fit in this position. Click here [add a link to the job description] to find the full job description.

If you wish to apply for this exciting opportunity (mention the application process, for example, please reply to this email by [Date] and let us why you are interested in this role).

Feel free to contact our HR team at [contact details like email, phone number, etc.] if you have any questions regarding the position or the process.

Kind Regards,

[Your name]

[Your email signature]

Copy template

Internal Job Posting Email Example:

Email subject line – New position of Account Executive available

Hi All,

We’re searching for outstanding candidates to apply for the position of Account Executive in our Sales Department. Before putting the job advertisement out in the open, we thought it would be better to give our own people priority so you have a chance to apply first.

In this role, you will need to work with the sales team and be responsible for generating new leads, closing deals, maintaining client relationships, and providing excellent customer service.

You are required to have strong communication, presentation, and negotiation skills, along with a bachelor’s degree in business and proven experience in client management, deal closing, and generating timely sales reports to fit in this position. You can find the full job description here.

If you wish to apply for this exciting opportunity please reply to this email by XX/XX/20XX and let us why you are interested in this role.

Feel free to contact our HR team at [email protected] if you have any questions regarding the position or the process.

Kind Regards,

Jim Carter,

Human Resources Manager

Recooty

Frequently asked questions

When writing an email for an internal job, you need to include the job title, department, location, key responsibilities, and application process. Encourage eligible employees to apply and provide a link to the full job description.

Here’s an example of an internal job posting email – “Internal Job Opening: [Job Title]” Dear Team, We have an exciting opportunity for a [Job Title] within our [Department]. Encourage interested employees to apply and share the job description link.

The best way to approach employees for an internal job posting is via email. You need to mention in the email all the details related to the job.

Include all important details like job title, department, location in the email. Also mention if you’re planning to offer this job to external employees and if yes, make sure to link the job description.

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