Scheduling Interview Email Template
A scheduling interview email is a communication sent to a job candidate to arrange and confirm the details of an upcoming interview. It typically includes information about the interview date, time, and location or virtual meeting details.
The email aims to initiate the next steps in the hiring process, providing details for the candidate to prepare for the interview. We’ve attached a clean & crisp email template below that you can quickly copy to your clipboard & send it right away.
When you are inviting a candidate to join for an interview via email, it should be written in a way that encourages prompt action. A glance at the email and all the information absorbed.
Start with a hook subject line— clear, short & instant.
All the details and information that you should include are:
- The Position
- Times and dates of the interview ( if possible give 2-3 options)
- The location (office, phone, video)
- Duration of the interview ( it shows how you value time)
- Any prep up you want to give
- Option for Resechule meeting ( it ensures flexibility)
Scheduling Interview Email Template
Now, let’s put it all together in a Sample Email Template for Scheduling an Interview:
Email Body
Subject: Interview with [Company_name] for the [Job_title] position
Hi [Candidate Name]/ Dear [Candidate Name],
Thankyou for applying for the position of [ Name of the role] at [Company name].
Your resume was quite interesting and caught our eyeballs, and we’d like to invite you for an interview to know you better. This way, we can understand more about you and you can also ask questions about the position.
Our Team lead/ Manager [Name] will be interacting with you. The duration of the interview will last about [x minutes]. Before joining the interview, please go through our website [ website name] to have an idea of what we do exactly ( it would be appreciated if you did a little research on us). We love people who know about us!
[Mention information if you have specific requirements from the candidate like bringing mark sheets, portfolio, resume, ID to pass from the security/reception, etc.]
[Give flexibility] Please feel free to choose the slots that suit your time the best.
[Insert scheduling/rescheduling link]
We can’t wait to see you!/ Excited at max to see you!
[Your Name]
[Signature]
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