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What does a Payroll Clerk do?

A Payroll Clerk is responsible for processing and managing payroll tasks within an organization. This includes calculating wages, deducting taxes and other withholdings, issuing paychecks or direct deposits, maintaining accurate payroll records, and ensuring compliance with payroll regulations and policies. Additionally, they may handle payroll inquiries, resolve discrepancies, and assist with payroll-related reporting and audits. Overall, a Payroll Clerk plays a critical role in ensuring accurate and timely payment to employees while adhering to legal requirements and company policies.

Payroll Clerk Job Description Template Sample

Job Title:

Payroll Clerk



Reporting Structure:

Reports to Payroll Manager


We are seeking a detail-oriented and organized Payroll Clerk to join our Finance team. The Payroll Clerk will be responsible for accurately processing payroll, maintaining payroll records, and resolving payroll discrepancies. This role requires strong attention to detail, excellent communication skills, and the ability to work in a fast-paced environment.


  • Process payroll for employees on a bi-weekly basis
  • Maintain accurate payroll records and employee information
  • Calculate and process deductions, bonuses, and commissions
  • Address employee payroll inquiries and resolve discrepancies
  • Prepare payroll reports for management
  • Assist with payroll tax filings and audits


  • High school diploma or equivalent
  • 1-2 years of experience in payroll processing
  • Proficient in Microsoft Excel and payroll software
  • Strong attention to detail and accuracy
  • Excellent communication and interpersonal skills
  • Ability to prioritize and multitask in a fast-paced environment

If you are a team player with a passion for accuracy and efficiency, we encourage you to apply for the Payroll Clerk position. Join our team and help us ensure that our employees are paid accurately and on time.

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Frequently asked questions

A Payroll Clerk’s primary responsibilities include processing payroll, calculating wages, deducting taxes, issuing paychecks, maintaining records, and ensuring compliance with payroll laws.

A Payroll Clerk needs a high school diploma or equivalent, strong math skills, attention to detail, knowledge of payroll software, and understanding of payroll regulations.

A Payroll Clerk ensures accuracy by double-checking calculations, reviewing data for errors, and staying updated on payroll regulations.

Payroll Clerks commonly use payroll software like ADP, QuickBooks, or Gusto, along with spreadsheet programs for data management.

A Payroll Clerk handles inquiries by providing information and resolving issues promptly, and addresses discrepancies by investigating and correcting errors.

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