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It serves to initiate a positive onboarding experience, providing crucial information and fostering a sense of belonging. It can be sent by the hiring manager or direct supervisor. This welcome email speaks about your work style and overall company’s outlook.Most likely, welcome emails are to make good first impressions. Sending a welcome email is a way to convey to that, “Hey mate, now you’re one of us”.They’re important, as they carry first-day information like necessary documents, place and time to report, complete address and manager’s contact details, and an entry pass ( as generally, first days are without ID cards).Plus,  a welcome email generally includes a welcome video or a greeting to express that you’re valued. Reasons To Send a New Employee Welcome Email
  • Engage new hires with team updates, fostering pre-day involvement.

  • Clearly outline in-person or virtual onboarding specifics, minimizing uncertainty.

  • Equip new employees with company logos for impactful social media announcements.

  • Share insights on team lunches or coffee meet-ups, promoting social interaction on day one.

  • Clearly communicate the first-day schedule or indicate when it will be provided.

  • Supply contact details for team members, encouraging proactive outreach

Email Template for Welcome New Employee

Here’s a sample Email Template for Welcome New Employee:

Subject Line: Welcome abroad to  [Company Name]

Dear [New Employee’s Name],

I hope this email finds you well. On behalf of the entire [Company Name] team, I am thrilled to extend a warm welcome as you embark on this exciting journey with us.

As agreed, your joining date is [date]. You are requested to reach the office premises by [time] and the dress code is casual/business formal. ( or if you promote comfort cool half pants at your workplace)

To facilitate a smooth transition, please find attached an onboarding guide containing essential details for your first day. This includes information on your orientation, schedule, and any necessary documentation.

At [Company Name], we take pride in [specific values]. Take a moment to familiarize yourself with our [culture initiatives, team dynamics, etc.] to seamlessly integrate into our work environment. We have prepared a safe workspace with the necessary equipment required. You need to contact the IT department on your first day to help you set up your laptop/computer to install the required software at [IT department email address]. 

Plus, our mode of internal communication takes place at Slack/MS Teams/WhatsApp. Make sure you log in with your official email address to get started with your first task. ( Plus, details of project management tools if you have use at the company)

We encourage you to reach out to your team members for introductions and initial queries. Building relationships from the start is key to a positive work experience.

Your input matters. If you have any feedback or questions during your onboarding process, feel free to reach out to [Contact Person] at [Contact Email/Phone].

Once again, welcome to [Company Name]! We are eager to be working with you and can’t wait to unleash your potential.

Best Regards,

[Your Name]

[Your Designation]

[Company Name]

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