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Data Entry Clerks look after entering data into digital databases. Their responsibilities may also involve moving information from paper documents into digital databases along with managing and maintaining record-keeping in an effective way. 

They are usually hired by corporate companies to assist them in maintaining accurate records. The major skill companies look for in data entry clerks is attention to detail because errors can result in more significant problems within the organization. 

Data Entry Clerk Job Description Template

Job brief

We at [Company Name] are on the lookout for a skilled Data Entry Clerk to join our team. In this role, you will be responsible for inputting and updating data into our company’s database. You will cooperate with employees as well as our customers to gather information.

The ideal candidate will be well-versed in using computers, a rapid typist, and detail-oriented. Also, the candidate should be familiar with data confidentiality principles.


  • Move data from paper documents into digital files database systems using computer hardware like keyboards, data recorders, or optical scanners. 
  • Accurately input data into databases and update existing records. 
  • Prepare spreadsheets with figures in large numbers, without making errors.
  • Ensure data integrity by exercising routine data quality checks.
  • Organize and maintain files, paper and digital, to support data accuracy.
  • Work with your team members to verify and correct data discrepancies.
  • Maintain confidentiality and security of data at all times.
  • Help in data migration projects. 
  • Generate reports and data summaries when needed.
  • Communicate with data suppliers to resolve data quality issues. 
  • Stay updated on data entry best practices and software.

Requirements and skills

  • High school diploma or equivalent.
  • Proven experience in data entry or related roles is a plus.
  • Fast typing skills are required. Familiarity with the touch typing system is highly preferred.
  • Strong command of writing and speaking in English.
  • Accurate and efficient data entry skills.
  • Proficiency in using data entry software (MS Word, Excel, etc.) and tools.
  • Fundamental knowledge of databases.
  • Strong attention to detail and organizational abilities.
  • Excellent time management skills.

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Frequently asked questions

A Data Entry Clerk inputs and manages data into computer systems, assuring accuracy and organization in digital records.


The duties of a Data Entry Clerk include accurately entering and updating data, maintaining confidentiality, and ensuring data quality.


A proficient Data Entry Clerk possesses attention to detail, data accuracy, and strong organization skills, aiding in effective data management. 


Data Entry Clerks typically work closely with supervisors, team members, and may interact with clients or customers to gather or verify information.


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