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Stop ghosting candidates anymore just because writing a rejection email is hard. Use this email template as a communication tool and thank rejected applicants nicely for their invested time.

Use this template  to inform candidates who have not been selected for a job, ensuring they are not left waiting and wondering about their application status. If you haven’t interviewed the candidate write a simple and brief email, and if interviewed and the skills are not aligned try to mention and help the candidate with the detailed feedback to work on themselves.

Sending this email is not only a professional courtesy but also reflects the company’s respect for the effort and time candidates invested in their application.

Job Application Rejection Email Sample

Email Body:

Subject: Your Application to [Company Name] – [Job Title]

Dear [Candidate’s Name],

I hope this message finds you well. I am writing to you regarding your application for the [Job Title] position at [Company Name].

Firstly, we want to extend our sincerest thanks for your interest in joining our team and for the time you invested in the application process. We had the opportunity to review many outstanding candidates, which made our decision quite challenging.

After careful consideration, we regret to inform you that we will not be moving forward with your application for this specific role. This decision in no way diminishes the impressive experiences and skills you possess, and we truly appreciate the chance to learn about your background and aspirations.

We understand that job searching can be a challenging journey and want to encourage you not to be disheartened by this outcome. Your qualifications and professional background are commendable, and we have no doubt that you will find a role that suits your talents and aspirations.

Please feel free to apply for future openings at [Company Name] that align with your skills and career goals. We would be more than happy to consider your application again.

Once again, thank you for considering [Company Name] as a potential employer. We wish you all the best in your future endeavors and hope that you find a position that is a perfect fit for you.

Warm regards,

[Your Name]

[Your Job Title]

[Company Name]

[Email Address]

[Phone Number]

Note: We encourage you to keep pursuing your career aspirations with the same passion and dedication. Your next great opportunity is just around the corner.

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