| An employee warning notice is a formal document issued by a manager or HR representative to address an employee’s misconduct or policy violation. It outlines specific incidents, highlights the impact on the company, and provides guidance on corrective actions. |
What is the Objective of an Employee Warning Notice Email
The purpose is to make employees aware of the seriousness of their actions, offer a chance for correction, and emphasize potential consequences if the behavior persists. It serves as a record of the company’s disciplinary actions and is crucial before considering more severe measures, such as termination.
What possible misconducts can take place:
- Attendance issue
- Employee ghosting at workplace without notice
- Breach of company policies and regulations
- Serious performance issues
- Other minor offences like low-quality delivery, not following basic code of conduct like inappropriate dressing, abusive language, or others.
Few cases are unacceptable and calls for immediate strict actions like suspension or termination:
- Fraudulent or burglary
- Harsassment
Email Template to Warn An Employee
Email Body
Subject: Warning Notice for [Misconduct Type]
Dear [Employee’s Name],
I hope this email finds you well. We value your contribution to our team, and it is essential for us to maintain a positive and respectful workplace environment.
It has come to our attention that there have been instances of [Misconduct Type] on your part, which is in violation of our company policies. This behavior is not in line with the standards we expect from our employees.
This email serves as an official warning notice, and we would like to bring to your attention the seriousness of this matter. We believe in providing our employees with the opportunity to rectify their actions and improve their conduct.
We kindly request that you take immediate corrective actions to address this issue. Failure to do so may lead to further disciplinary actions, including potential termination of employment.
If you have any concerns or would like to discuss this matter further, please feel free to schedule a meeting with me. We are here to support you in making the necessary improvements.
Please consider this as an opportunity to reflect on your actions and make the necessary changes to align with our company values and policies.
Thank you for your understanding!
Best regards,
[Your Name]
[Your Position]
[Company Name]