{"id":299,"date":"2018-10-11T11:28:29","date_gmt":"2018-10-11T11:28:29","guid":{"rendered":"https:\/\/recooty.com\/blog\/?p=299"},"modified":"2026-03-30T14:06:17","modified_gmt":"2026-03-30T08:36:17","slug":"how-ai-is-going-to-change-modern-worlds-hiring","status":"publish","type":"post","link":"https:\/\/recooty.com\/blog\/how-ai-is-going-to-change-modern-worlds-hiring\/","title":{"rendered":"How AI Is Going To Change Modern World\u2019s Hiring.."},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"299\" class=\"elementor elementor-299\">\n\t\t\t\t<div class=\"elementor-element elementor-element-11f4f56f single_inner_blog e-flex e-con-boxed e-con e-parent\" data-id=\"11f4f56f\" data-element_type=\"container\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t<div class=\"elementor-element elementor-element-2d782a6c e-con-full case_left_sticky e-flex e-con e-child\" data-id=\"2d782a6c\" data-element_type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-649862b5 elementor-widget elementor-widget-shortcode\" data-id=\"649862b5\" data-element_type=\"widget\" data-widget_type=\"shortcode.default\">\n\t\t\t\t\t\t\t<div class=\"elementor-shortcode\">\n<div class=\"social_sharing\">\n\n    <div class=\"icon\">\n        <div class=\"facebook\">\n            <a href=\"https:\/\/www.facebook.com\/sharer.php?u=https:\/\/recooty.com\/blog\/how-ai-is-going-to-change-modern-worlds-hiring\/\" target=\"_blank\">\n                <img decoding=\"async\" src=\"https:\/\/recooty.com\/blog\/wp-content\/uploads\/2023\/12\/Group-69272.svg\" alt=\"\">\n            <\/a>\n        <\/div>\n\n        <div class=\"linkedin\">\n            <a href=\"https:\/\/www.linkedin.com\/shareArticle?mini=true&url=https%3A%2F%2Frecooty.com%2Fblog%2Fhow-ai-is-going-to-change-modern-worlds-hiring%2F\" target=\"_blank\">\n                <img decoding=\"async\" src=\"https:\/\/recooty.com\/blog\/wp-content\/uploads\/2023\/12\/Group-69273-1.svg\" alt=\"\">\n            <\/a>\n        <\/div>\n\n        <div class=\"twitter\">\n            <a href=\"https:\/\/twitter.com\/intent\/tweet?text=How+AI+Is+Going+To+Change+Modern+World%E2%80%99s+Hiring..+https%3A%2F%2Frecooty.com%2Fblog%2Fhow-ai-is-going-to-change-modern-worlds-hiring%2F\" target=\"_blank\">\n                <img decoding=\"async\" src=\"https:\/\/recooty.com\/blog\/wp-content\/uploads\/2023\/12\/Group-69274.svg\" alt=\"\">\n            <\/a>\n        <\/div>\n\n        <div class=\"whatsapp\">\n\t\t\t\t\t\t<a href=\"https:\/\/wa.me\/?text=How+AI+Is+Going+To+Change+Modern+World%E2%80%99s+Hiring..%20https%3A%2F%2Frecooty.com%2Fblog%2Fhow-ai-is-going-to-change-modern-worlds-hiring%2F&#038;image=https%3A%2F%2Frecooty.com%2Fblog%2Fwp-content%2Fuploads%2F2018%2F10%2Fbinary-2175285_1920-2.jpg\" target=\"_blank\">\n\t\t\t\t<img decoding=\"async\" src=\"https:\/\/recooty.com\/blog\/wp-content\/uploads\/2023\/12\/Group-69278.svg\" alt=\"\">\n\t\t\t<\/a>\n\t\t<\/div>\n\n        <div class=\"link\">\n            <a href=\"#\" onclick=\"copyToClipboard('https:\/\/recooty.com\/blog\/how-ai-is-going-to-change-modern-worlds-hiring\/')\" target=\"_blank\">\n                <img decoding=\"async\" src=\"https:\/\/recooty.com\/blog\/wp-content\/uploads\/2023\/12\/Group-69226.svg\" alt=\"\">\n            <\/a>\n        <\/div>\n\n        <script>\n        function copyToClipboard(text) {\n            \/\/ Create a temporary input element\n            var tempInput = document.createElement(\"input\");\n\n            \/\/ Set the input value to the provided text\n            tempInput.value = text;\n\n            \/\/ Append the input element to the body\n            document.body.appendChild(tempInput);\n\n            \/\/ Select the input text\n            tempInput.select();\n\n            \/\/ Execute the copy command\n            document.execCommand(\"copy\");\n\n            \/\/ Remove the temporary input element\n            document.body.removeChild(tempInput);\n\n            \/\/ Optionally, provide visual feedback to the user (e.g., alert or notification)\n            alert(\"Link copied to clipboard!\");\n        }\n        <\/script>\n    <\/div>\n<\/div>\n\n<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-7c0f2e49 e-con-full case_middle e-flex e-con e-child\" data-id=\"7c0f2e49\" data-element_type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-ait47jcd elementor-widget elementor-widget-text-editor\" data-id=\"ait47jcd\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p><h1>How to Create a Paperless HR Department<\/h1><p>The HR department plays a vital role in any organization, but it is often the most paper-heavy. From managing current and past employee records to handling legal documents and contracts, HR functions involve significant recordkeeping. <\/p><p>If there were a competition for which department uses the most paper, HR would undoubtedly win. However, relying on physical forms, handbooks, and hiring checklists can jam operations and create serious risks if a critical document goes missing.<\/p><h3>Breaking the Cycle of Paper<\/h3><p>For decades, filing cabinets were the standard for organizing employee information. Despite the advancement of technology, many companies still struggle to go paperless. Concerns over security, accuracy, and accessibility often cause HR teams to hesitate. <\/p><p>However, digital records are proving to be more reliable than their physical counterparts. <strong>Christopher Vardanyan<\/strong>, co-founder of [Rocket Moving Services](https:\/\/rocketmoving.com\/), shares his experience:<\/p><p>> &#8220;Going digital has made everything so much easier for us. At Rocket Moving Services, we replaced paper contracts and inventory lists with online systems, and it helps a lot\u2014no more lost documents, and everything is just a click away. A lot of businesses worry about security or accuracy, but honestly, digital records are way more reliable. Since making the switch, we\u2019ve saved time, cut down on mistakes, and made things smoother for both our team and customers. If you\u2019re still using paperwork, going paperless isn\u2019t just a nice-to-have\u2014it\u2019s a smarter way to work.&#8221;<\/p><h3>Why It\u2019s Time to Go Digital<\/h3><p>Sustainability is no longer just an option; it\u2019s a necessity. Modern HR technology has evolved far beyond simple scanning. We now have access to mobile hiring and onboarding tools that streamline the entire process.<\/p><p>Consider these statistics:<\/p><p><li>  <strong>SHRM Survey:<\/strong> 77% of HR departments prefer going paperless, with 35% of those spending significantly less time on administrative tasks.<\/li><\/p><p><li>  <strong>Towers Watson Survey:<\/strong> 74% of HR managers have successfully switched to electronic performance management systems.<\/li><\/p><p>Transitioning to a paperless environment is key to thriving in today\u2019s competitive recruitment landscape. It reduces costs, saves time, and protects the environment. Here are five actionable tips to help you modernize your HR department.<\/p><p>&#8212;<\/p><h3>1. Adopt Electronic Signatures<\/h3><p>We\u2019ve all experienced the frustration of filling out a digital form, only to be told to print, sign, scan, and re-upload it. This conventional &#8220;paper-and-ink&#8221; method is a major bottleneck for contracts, appraisals, and onboarding documents.<\/p><p>E-signatures are the modern solution. They are faster, more secure, and legally binding. Tools like signature capture devices or professional email signature generators can simplify this process and keep your workflow entirely digital.<\/p><h3>2. Train Your Staff to &#8220;Go Green&#8221;<\/h3><p>Technology is only effective if your team knows how to use it. Once you automate your processes, HR should lead the charge in educating the rest of the company. <\/p><p>Hold short, intuitive training sessions to show employees how the new system makes their jobs easier. To build excitement, you can even gamify the transition\u2014offering prizes to the department with the lowest printing rate.<\/p><h3>3. Replace Paper with Automation Tools<\/h3><p>Many documents that used to require physical copies can now be entirely digitized.<\/p><p><li>  <strong>Online Forms:<\/strong> Use tools like Google Forms or JotForm for evaluations, feedback, and applications.<\/li><\/p><p><li>  <strong>PDFs:<\/strong> Instead of printing 50-page handbooks, create searchable PDFs that employees can access on their phones or tablets.<\/li><\/p><p><li>  <strong>Cloud Storage:<\/strong> Move away from physical file-keeping by using secure cloud storage solutions like Dropbox to keep data safe and accessible from anywhere.<\/li><\/p><h3>4. Scan and File Electronically<\/h3><p>To transition existing records, begin scanning and filing your documents electronically. A &#8220;Day Forward&#8221; approach is often best: start by scanning every new document that comes in, then slowly work through your backlog of older files. Once your team is familiar with the filing software, you\u2019ll find that maintaining a digital archive is much more efficient than physical filing.<\/p><h3>5. Use Smart Recruiting Tools<\/h3><p>Recruitment technology has revolutionized the hiring process. Modern Applicant Tracking Systems (ATS) can automate everything from job postings to onboarding.<\/p><p><strong>[Recooty](https:\/\/recooty.com\/)<\/strong> is a leading example of this technology. Rated as a top ATS, Recooty helps HR managers automate the entire hiring cycle and maintain a digital talent pool. By digitizing recruitment, you eliminate the need for printed resumes and manual tracking.<\/p><p>&#8212;<\/p><h3>Conclusion<\/h3><p>Creating a paperless HR department is simpler than it seems. By making the switch, you don\u2019t just save trees and money\u2014you save yourself the headache of manual administration. Going paperless allows HR professionals to shift their focus away from paperwork and toward what really matters: <strong>employee engagement and retention.<\/strong><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-6f4a5cd8 e-con-full e-flex e-con e-child\" data-id=\"6f4a5cd8\" data-element_type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-5dee3a16 elementor-widget elementor-widget-text-editor\" data-id=\"5dee3a16\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p>The HR department has the most trivial role in a company or an organization. The HR department has to go through a number of steps and processes for its functioning. Most of the HR functions include heavy recordkeeping activities like the information about current employees, past employees, legal documents, contracts, and many more documents and with recordkeeping comes the use of paper.\n\n<p>In short, if we were to have a competition for the company that uses the most paper in a company, HR would definitely win. All forms of paperwork, from forms, handbooks to memos and hiring checklists, all these can potentially can jam it\u2019s functioning and even create big hazards when an important document goes missing.\n\n<p>Of course, the other option is to go paperless. Paper documents and filing cabinets have been the old school way to organize employee information for decades. Though it\u2019s been many years since the advent of computers and the advancement of technology, a paperless HR department still remains a slippery goal for many companies. And they\u2019re not to be blamed because most of their processes and procedures are very much paper-based. Most HRs take a step back due to security, accuracy and accessibility concerns when it comes to going paperless.\n\n<p>Christopher Vardanyan, co-founder of <a href=\"https:\/\/rocketmoving.com\/blog\/facts-about-moving\/\" target=\"_blank\" rel=\"dofollow noopener\">Rocket Moving Services<\/a>, shares his thoughts on going paperless:\n\n<p>&#8220;Going digital has made everything so much easier for us. At Rocket Moving Services, we replaced paper contracts and inventory lists with online systems, and it helps a lot\u2014no more lost documents, and everything is just a click away. A lot of businesses worry about security or accuracy, but honestly, digital records are way more reliable. Since making the switch, we\u2019ve saved time, cut down on mistakes, and made things smoother for both our team and customers. If you\u2019re still using paperwork, going paperless isn\u2019t just a nice-to-have\u2014it\u2019s a smarter way to work.&#8221;\n\n<p>Despite all the reasons why paper-based HR is preferred, it\u2019s high time to get serious about sustainability. A very good thing for HR departments is that paperless technology has come a long way from simply just organizing files digitally through scanners. Reliable mobile hiring and onboarding software and tools are available which can solve the nagging issues and speed up the hiring process. The paperless office as a sustainable business measure has gained quite a lot of traction in the world of HR since 2014.\n\n<p>This will definitely become more emphasized if we shed some light on some facts\n<ul>\n \t<li>A survey was conducted by the Society of Human Resource Management ( SHRM) and according to it almost 77% of HR departments have preferred going paperless and that\u2019s why almost 35% of them spend less time on administrative tasks.<\/li>\n<\/ul>\n<ul>\n \t<li>According to a Towers Watson Survey, almost 74% of HR managers have been reported to switch to an electronic performance Management system.<\/li>\n<\/ul>\n&nbsp;\n\n<p>Change is never easy for anyone. But going paperless is a way of surviving and thriving in the current as well as future competitive recruitment scenarios. Using paper not only is harmful to the environment but also is high cost and time-consuming. But it doesn\u2019t have to be this way! We have here a bunch of great tips to help you create a paperless HR department which is more efficient and easy to control.\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d0028f2 elementor-widget elementor-widget-shortcode\" data-id=\"d0028f2\" data-element_type=\"widget\" data-widget_type=\"shortcode.default\">\n\t\t\t\t\t\t\t<div class=\"elementor-shortcode\">\n\t<style>\n\t .recooty_jump_popup_one {\n\t\t\tdisplay: none;\n\t\t\tposition: fixed;\n\t\t\ttop: 50%;\n\t\t\tleft: 50%;\n\t\t\ttransform: translate(-50%, -50%);\n\t\t\tbackground-color: #000000bd;\n\t\t\tpadding: 20px;\n\t\t\tborder: 2px solid #ccc;\n\t\t\tz-index: 9999 !important;\n\t\t\tbox-shadow: 0 0 10px rgba(0, 0, 0, 0.3);\n\t\t\tborder-radius: 12px;\n\t\t\twidth: 100%;\n\t\t\theight: 100vh;\n        }\n\t\t.close-popup-one {\n\t\t\tposition: absolute;\n\t\t\ttop: -10px;\n\t\t\tright: 10px;\n\t\t\tcursor: pointer;\n\t\t\tfont-size: 36px;\n}\n\n\t.recooty_jump_popup_one .wpcf7.js form 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640px;\n\t\t\theight: 400px;\n\t\t\tpadding-bottom:20px !important\n\t\t}\n\t\t.form_content {\n\t\t\twidth: 700px;\n\t\t\theight: 500px;\n\t\t}\n\n}\n\n@media (max-width: 575px) {\n\t\t.form_content .content_img img.web_view{\n\t\t\tdisplay:none;\n\t\t}\n\t    .form_content .content_img img.mobile_view {\n\t\t\t\tdisplay: block;\n\t\t\t\theight: 700px;\n\t\t\t\tpadding-bottom: 20px !important;\n\t\t\t\tpadding-top: 20px !important;\n   \t\t }\n\t    .form_content {\n\t\t\t\twidth: 500px !important;\n\t\t\t\theight: 100%;\n   \t\t }\n\n\t}\n\n\t\t\n\t\t\n@media (max-width: 414px) {\n\t.communication_form .form_group p{\n\t\tdisplay:block;\n\t\ttext-align:center;\n\t\tmargin-bottom:0px !important;\n\t}\n\t.communication_form .wpcf7-not-valid-tip {\n        margin-top: 0px !important;\n        font-size: 12px;\n    }\n\t.communication_form p input{\n\t\tmargin-bottom:10px;\n\t}\n    .form_content {\n              width: 380px !important;\n        max-height: 740px;\n        height: fit-content;\n    }\n\n    .form_content .content_img img.mobile_view {\n       \n\t\theight: 450px !important;\n\t\twidth:340px;\n        object-fit: cover;\n\n    }\n\tbr{\n\t\tdisplay:none;\n\t}\n\t.communication_form .wpcf7-not-valid-tip{\n\t\tmargin-top:0px !important;\n\t}\n}\n\t\t\n\t@media (max-width: 390px) {\n\t.form_content {\n             width: 340px !important;\n        max-height: 740px;\n        height: fit-content;\n    }\n\n\t.form_content .content_img img.mobile_view {\n        display: block;\n        height: 560px;\n}\n\n\t<\/style>\n\n\n    <div class=\"recooty_nxt_one\">\n<!-- \t\t <a href=\"javascript:void(0);\" class=\"show-popup-one\"> -->\n\t\t<a href=\"https:\/\/app.recooty.com\/register?utm_source=blog&amp;utm_medium=banner\" target=\"_blank\">\n\t\t\t\t<img decoding=\"async\" src=\"https:\/\/recooty.com\/blog\/wp-content\/uploads\/2024\/12\/Recooty-simplies-hiring-3.png\">\n\t\t<\/a>\n\n<!-- \t\t\t\t<div class=\"recooty_jump_popup_one\" id=\"popup-one\">\n\t\t\t\t<div class=\"form_content\" style=\"background-color:#d6f9ff;\">\n\t\t\t\t\t\t<span class=\"close-popup-one\">&times;<\/span>\n\t\t\t\t\t\t\t<div class=\"content_img\">\n\t\t\t\t\t\t\t\t<img decoding=\"async\" src=\"https:\/\/recooty.com\/blog\/wp-content\/uploads\/2024\/05\/Recooty-AI-Pop-up-final.webp\" alt=\"\" class=\"web_view\">\n\t\t\t\t\t\t\t\t<img decoding=\"async\" src=\"https:\/\/recooty.com\/blog\/wp-content\/uploads\/2024\/05\/Recooty-AI-Pop-up-Mobile.webp\" alt=\"\" class=\"mobile_view\">\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\n\t\t\t\t\t\t\n<div class=\"wpcf7 no-js\" id=\"wpcf7-f21794-o1\" lang=\"en-US\" dir=\"ltr\" data-wpcf7-id=\"21794\">\n<div class=\"screen-reader-response\"><p role=\"status\" aria-live=\"polite\" aria-atomic=\"true\"><\/p> <ul><\/ul><\/div>\n<form action=\"\/blog\/wp-json\/wp\/v2\/posts\/299#wpcf7-f21794-o1\" method=\"post\" class=\"wpcf7-form init\" aria-label=\"Contact form\" novalidate=\"novalidate\" data-status=\"init\">\n<fieldset class=\"hidden-fields-container\"><input type=\"hidden\" name=\"_wpcf7\" value=\"21794\" \/><input type=\"hidden\" name=\"_wpcf7_version\" value=\"6.1.3\" \/><input type=\"hidden\" name=\"_wpcf7_locale\" value=\"en_US\" \/><input type=\"hidden\" name=\"_wpcf7_unit_tag\" value=\"wpcf7-f21794-o1\" \/><input type=\"hidden\" name=\"_wpcf7_container_post\" value=\"0\" \/><input type=\"hidden\" name=\"_wpcf7_posted_data_hash\" value=\"\" \/><input type=\"hidden\" name=\"_wpcf7_recaptcha_response\" value=\"\" \/>\n<\/fieldset>\n<div class=\"recooty_ai_form\">\n\t<div class=\"form_inner\">\n\t\t<div class=\"communication_form\">\n\t\t\t<div class=\"form_group\">\n\t\t\t\t<p><span class=\"wpcf7-form-control-wrap\" data-name=\"email-110\"><input size=\"40\" maxlength=\"400\" class=\"wpcf7-form-control wpcf7-email wpcf7-validates-as-required wpcf7-text wpcf7-validates-as-email\" aria-required=\"true\" aria-invalid=\"false\" placeholder=\"Email address *\" value=\"\" type=\"email\" name=\"email-110\" \/><\/span><br \/>\n<input class=\"wpcf7-form-control wpcf7-submit has-spinner subscribe_btn\" type=\"submit\" value=\"Reserve My Spot\" \/>\n\t\t\t\t<\/p>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n<\/div><div class=\"wpcf7-response-output\" aria-hidden=\"true\"><\/div>\n<\/form>\n<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\n\t\t\t\t<\/div> -->\n\n\t\t\n    <\/div>\n\n<!-- \t<script src=\"https:\/\/ajax.googleapis.com\/ajax\/libs\/jquery\/3.7.1\/jquery.min.js\"><\/script>\n  \t\t\t<script>\n\t\t\t\t\n\t\t\tjQuery(document).ready(function($){\n\t\t\t\t\tjQuery('.show-popup-one').click(function() {\n\t\t\t\t\t\tjQuery('#popup-one').fadeIn();\n\t\t\t\t\t});\n\t\t\t\t\n\t\t\t\t\tjQuery('.close-popup-one').click(function() {\n\t\t\t\t\t\tjQuery('.recooty_jump_popup_one').fadeOut();\n\t\t\t\t\t});\t\t\t\n\t\t\t});\n\n\t\t<\/script> -->\n    <\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-1a8f5106 e-con-full tab_blog e-flex e-con e-child\" data-id=\"1a8f5106\" data-element_type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-e13b80c elementor-widget elementor-widget-heading\" data-id=\"e13b80c\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">1. Go For Electronic Signatures<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-124d3092 elementor-widget elementor-widget-text-editor\" data-id=\"124d3092\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p>We\u2019ve all been through the crazy procedure of filling out a form on the computer only to find out that we actually need to print it, sign it and then scan it back again and upload it back. As an HR professional, there is an enormous amount of documentation that needs to be signed by a number of people. From employment contract, performance appraisals to checks and onboarding, there are many documents involved that need to be signed in the conventional paper-and-ink-way. But the thing is that it\u2019s a very time-consuming process and results in delays.\n\n<p>That\u2019s why e-signatures is the new and advanced way to not only save loads of time and money that is spent on the conventional signature procedure, but also is a more secure and safe way. There are a couple of tools and devices available, like an <a href=\"https:\/\/www.mailmodo.com\/tools\/email-signature-generator\/\" target=\"_blank\" rel=\"dofollow noopener\">email signature generator<\/a> to create a professional email signature, Signature Capture Devices (which are like electronic pads where people sign), or even more secure devices that can help simplify the life of HRs.\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-3945321a e-con-full tab_blog e-flex e-con e-child\" data-id=\"3945321a\" data-element_type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-25a031b2 elementor-widget elementor-widget-heading\" data-id=\"25a031b2\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">2. Teach Your Staff How to Go Green<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-5b37e19a elementor-widget elementor-widget-text-editor\" data-id=\"5b37e19a\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p>This should be the very first step that the managers of any department in a company should follow after the automation of its processes. And since the HR is the one department where the paper is used the most, they can lead the charge on going paperless. HR managers can send a company-wide memo.\u00a0<\/p>\n<p>The staff should be properly navigated through the elements of the automated systems that they\u2019ll be accessing. This can be effectively done by a short and intuitive training that will show them how easy-to-use the system is and how it\u2019ll make their job a lot easier. Share the importance of sustainability and going paperless in each department. To make it more interesting, this whole process can be turned into a game in which the lowest per-capita print rate will get some sort of prize.\u00a0<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-ede8e38 e-con-full tab_blog e-flex e-con e-child\" data-id=\"ede8e38\" data-element_type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-29202903 elementor-widget elementor-widget-heading\" data-id=\"29202903\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">3. Replace Paper with Automation Tools<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-36a3867f elementor-widget elementor-widget-text-editor\" data-id=\"36a3867f\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p>Undoubtedly, paper documents are an integral part of a company. But in order to go paperless, this fashion needs to change. All the important documents should be converted into its digital form. Earlier, to create a digital form, IT supervision was required, but it\u2019s not the case anymore. All the forms like evaluation, feedback, application, reimbursement, all forms can be digitized. There are a couple of tools for creating online forms like JotGorm, Google Forms, etc.\u00a0<\/p>\n<p>Heavy paper documents can be digitized by using PDFs. PDFs are a great way to get rid of the paper that is required for documents. In an age where almost every employee read material on their phones and tablets, creating a PDF allows HR managers to stay digital irrespective of the device used.\u00a0<\/p>\n<p>All the paperwork that includes the storage of information about employees, about a certain project or anything should be stored in the cloud. Gone are the days where there was a need for physical file-keeping. Various Cloud Storage Software like\u00a0<a href=\"https:\/\/www.dropbox.com\/\" rel=\"nofollow noopener\" target=\"_blank\">DropBox<\/a>\u00a0can be really helpful in keeping your storage data safe and secure.\u00a0<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-0074cb4 e-con-full tab_blog e-flex e-con e-child\" data-id=\"0074cb4\" data-element_type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-83f7e16 elementor-widget elementor-widget-heading\" data-id=\"83f7e16\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">4. Scan And File Electronically<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-bf48027 elementor-widget elementor-widget-text-editor\" data-id=\"bf48027\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p>Once you have trained and motivated your employees ongoing digital, HR managers can scan in documents and filing them electronically. It also gives time for them to assess how to handle incoming documents while catching up on the previously existing documents. When the scanning of the first document takes place, all the incoming documents get scanned and filed automatically.<\/p>\n<p>HR managers shouldn\u2019t be constantly playing \u2018catch up\u2019 when it comes to being paperless. They should always be moving forward with the paperless process already in place. There are many tools available and are compatible with various devices used in the HR department of a company. Once the employees are familiar with the software used, it\u2019s a huge step towards being paperless.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-fe78f5b e-con-full tab_blog e-flex e-con e-child\" data-id=\"fe78f5b\" data-element_type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-ece5d51 elementor-widget elementor-widget-heading\" data-id=\"ece5d51\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">5. Use Smart Recruiting Tools<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-064d102 elementor-widget elementor-widget-text-editor\" data-id=\"064d102\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p>The technological advancement has not spared the recruitment scenario in the business world. There are plenty of recruiting software and applicant tracking systems available today that can automate the whole recruitment process from scratch to the end and ensure that the lives of HR are simplified. And of course, the hiring process also becomes paperless in this way. Right from the job posting to onboarding, along with maintaining a digital talent pool, the whole process can be digitized and automated.\u00a0<\/p>\n<p>The Recruiting Software Market has grown a lot in the last few years and there are a number of options available for the HR managers today. According to Gartner\u00a0 Digital Market,\u00a0<strong><a href=\"https:\/\/recooty.com\/\">Recooty<\/a><\/strong>\u00a0has been rated #1 Applicant Tracking System in 2019, where almost 320 recruiting software were compared with over 1k genuine customer feedback.\u00a0Recooty can digitally automate the whole hiring process.<\/p>\n<p>If all these tips sound simple to implement it\u2019s because they are. By making your HR department, you can not only save trees and money, but you can also save headaches. A paperless working will help the HR department to focus on various other crucial responsibilities like employee engagement and retention.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-4e80a37c e-con-full case_right_sticky e-flex e-con e-child\" data-id=\"4e80a37c\" data-element_type=\"container\">\n\t\t<div class=\"elementor-element elementor-element-6cd3cd0e card e-flex e-con-boxed e-con e-child\" data-id=\"6cd3cd0e\" data-element_type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-1eef5e60 elementor-widget elementor-widget-heading\" data-id=\"1eef5e60\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Jump To Section<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7b5037ce table_content elementor-widget elementor-widget-text-editor\" data-id=\"7b5037ce\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<ul>\n<\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1c42873 elementor-widget elementor-widget-shortcode\" data-id=\"1c42873\" data-element_type=\"widget\" data-widget_type=\"shortcode.default\">\n\t\t\t\t\t\t\t<div class=\"elementor-shortcode\">    <style>\n        \/* CSS styling for the popup *\/\n        .recooty_jump_popup {\n\t\t\tdisplay: none;\n\t\t\tposition: fixed;\n\t\t\ttop: 50%;\n\t\t\tleft: 50%;\n\t\t\ttransform: translate(-50%, -50%);\n\t\t\tbackground-color: #000000bd;\n\t\t\tpadding: 20px;\n\t\t\tborder: 2px solid #ccc;\n\t\t\tz-index: 9999 !important;\n\t\t\tbox-shadow: 0 0 10px rgba(0, 0, 0, 0.3);\n\t\t\tborder-radius: 12px;\n\t\t\twidth: 100%;\n\t\t\theight: 100vh;\n        }\n\t\t.close-popup {\n\t\t\tposition: absolute;\n\t\t\ttop: 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{\n\t\t\t\t\t\tjQuery('.recooty_jump_popup').fadeOut();\n\t\t\t\t\t});\t\t\t\n\t\t\t});\n\n\t\t<\/script>\n    \n    <\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>How to Create a Paperless HR Department The HR department plays a vital role in any organization, but it is often the most paper-heavy. From managing current and past employee records to handling legal documents and contracts, HR functions involve significant recordkeeping. If there were a competition for which department uses the most paper, HR [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":305,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[59,3909],"tags":[271,272,273,274,275,276,79,277,278,279,280],"class_list":["post-299","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-recooty-articles","category-trending-topics","tag-ai-in-hr","tag-ai-interviews","tag-ai-screening","tag-ai-tools","tag-artificial-intelligence","tag-artificial-intelligence-recruitment","tag-hr-tools","tag-human-resource-future","tag-human-resource-management","tag-modern-hiring","tag-recruitment-with-ai"],"acf":[],"_links":{"self":[{"href":"https:\/\/recooty.com\/blog\/wp-json\/wp\/v2\/posts\/299","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/recooty.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/recooty.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/recooty.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/recooty.com\/blog\/wp-json\/wp\/v2\/comments?post=299"}],"version-history":[{"count":18,"href":"https:\/\/recooty.com\/blog\/wp-json\/wp\/v2\/posts\/299\/revisions"}],"predecessor-version":[{"id":42401,"href":"https:\/\/recooty.com\/blog\/wp-json\/wp\/v2\/posts\/299\/revisions\/42401"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/recooty.com\/blog\/wp-json\/wp\/v2\/media\/305"}],"wp:attachment":[{"href":"https:\/\/recooty.com\/blog\/wp-json\/wp\/v2\/media?parent=299"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/recooty.com\/blog\/wp-json\/wp\/v2\/categories?post=299"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/recooty.com\/blog\/wp-json\/wp\/v2\/tags?post=299"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}