Internal Job Posting Email Template For Hiring with Example
Use the internal job posting email template for notifying your existing employees about open roles and encouraging them to apply.
Points to Consider when Writing Internal Job Posting Email
In the email specify if you plan to offer this role to external applicants or if you already did. In case you’ve published the job offer (on the job board, or anywhere else), provide a link to the job description.
Also, don’t forget to include a policy regarding internal job postings (if any). Or you can lead your employees to refer to it to get into details about the application process.
Important note: Send this mail preferably to those applicants who look fit for this particular position. In simple words, send it to those who have the right skills and knowledge relevant to this open job role.
Include in the Internal Job Posting Email:
- Job title
- Department (alternatively specify manager’s name)
- Location (include when required)
- Responsibilities/job duties (only in brief)
- Requirements/qualifications/skills
- Process of application and deadline
Internal Job Posting Email Template:
Email subject line –
Internal job opening: (Job title) / Position open: (Job title) / We’re hiring (Job title) / New position of (Job title) available
Hi all / Dear [Candidate Name],
We’re searching for outstanding candidates to apply for the position of (Job title, for example, sales representative) in our (Department name, eg., Sales Department). Before putting the job advertisement out in the open, we thought it would be better to give our own people priority so you have a chance to apply first.
In this role of (Job title), you will need to work with the (Team name, e.g., Sales) team and be responsible for (state 2-3 main duties, e.g. generating leads, visiting current and potential clients to assess needs or promote products/services and giving sales presentations to various prospective clients).
You are required to have (write about skills, requirements, and experience needed for the role, for example, excellent communication, presentation, and negotiation skills, a bachelor’s degree in business with experience in dealing with new and prospective clients, closing deals, and preparing timely sales reports) to fit in this position. Click here [add a link to the job description] to find the full job description.
If you wish to apply for this exciting opportunity (mention the application process, for example, please reply to this email by [Date] and let us why you are interested in this role).
Feel free to contact our HR team at [contact details like email, phone number, etc.] if you have any questions regarding the position or the process.
Kind Regards,
[Your name]
[Your email signature]
Internal Job Posting Email Example:
Hi All,
We’re searching for outstanding candidates to apply for the position of Account Executive in our Sales Department. Before putting the job advertisement out in the open, we thought it would be better to give our own people priority so you have a chance to apply first.
In this role, you will need to work with the sales team and be responsible for generating new leads, closing deals, maintaining client relationships, and providing excellent customer service.
You are required to have strong communication, presentation, and negotiation skills, along with a bachelor’s degree in business and proven experience in client management, deal closing, and generating timely sales reports to fit in this position. You can find the full job description here.
If you wish to apply for this exciting opportunity please reply to this email by XX/XX/20XX and let us why you are interested in this role.
Feel free to contact our HR team at [email protected] if you have any questions regarding the position or the process.
Kind Regards,
Jim Carter,
Human Resources Manager
Recooty
Email Template Example To Promote Existing Position (New Job Opportunity in the Department)
Subject: Exciting Opportunity: Senior Sales Executive Position Now Open!
Dear Team,
We are thrilled to announce an exciting opportunity within our Sales team for the role of Senior Sales Executive at Acme Corporation. Reporting directly to our Sales Manager, Mr. John Smith, this pivotal role will be based at our headquarters in Redwood City, CA.
As a Senior Sales Executive, you will be responsible for driving revenue growth through strategic client acquisition and nurturing existing relationships. Your key duties will include developing sales strategies, negotiating contracts, and providing exceptional client service.
We’re seeking candidates with a minimum of 5 years of experience in B2B sales, preferably in the technology sector. A proven track record of exceeding sales targets and excellent communication skills are essential. A bachelor’s degree in Business Administration or related field is preferred.
To apply, please submit your updated resume and a cover letter outlining your suitability for the role to [email protected] by 28/01/2024. Don’t miss this chance to take your sales career to new heights with Acme Corporation!
Best Regards,
Ms. Allison Parker
HR Manager
Acme Corporation
Note: All names used in this sample email are fictitious, any resemblance is purely coincidental.
Existing Job Opportunity for A Specific Employee
Subject: Exciting Opportunity: Marketing Coordinator Position
Dear Smith,
We’re excited to inform you of an excellent opportunity within our Marketing team here at Horizon Tech Solutions. As you’ve shown exceptional skills and dedication in your current role, we believe you would be an excellent fit for the position of Marketing Coordinator.
Reporting directly to our Marketing Manager, Mr. David Thompson, this role will be based at our headquarters in Sunnyvale, CA. As a Marketing Coordinator, you’ll play a crucial role in executing marketing campaigns, managing social media channels, and coordinating events.
If you’re interested in exploring this opportunity further, please submit your updated resume and a brief statement outlining your interest in the role to [email protected] by [insert deadline here].
We look forward to potentially welcoming you to our dynamic Marketing team!
Warm Regards,William Jose
HR Manager
Horizon Tech Solutions
Template for Promoting a Cross-Department Opportunity in a Related Department:
Dear Software Development Team,
We’re excited to announce a unique opportunity for members of our Software Development team to join our Quality Assurance department as Quality Assurance Analysts at [Company Name]. This position offers a chance to leverage your deep understanding of our technology stack and apply it to ensure the quality and reliability of our software products.
Reporting to our QA Manager, [Manager’s Name], this role will be based at our headquarters in [Add Location]. Responsibilities include conducting thorough testing, identifying bugs, and collaborating closely with the development team to ensure seamless product delivery.
Ideal candidates will have a solid understanding of software development processes and possess basic knowledge of testing methodologies. Additionally, exceptional proficiency in programming languages such as Java, Python, or C++ is required.
If you’re interested in transitioning into this exciting role, please submit your resume and a brief statement highlighting your relevant skills and experience to [add email address] by [insert deadline here].
Don’t miss this opportunity to broaden your skill set and contribute to our quality assurance efforts!
Best Regards,
[Your Name]
HR Manager
SynthoTech Solutions
Frequently asked questions
When writing an email for an internal job, you need to include the job title, department, location, key responsibilities, and application process. Encourage eligible employees to apply and provide a link to the full job description.
Here’s an example of an internal job posting email – “Internal Job Opening: [Job Title]” Dear Team, We have an exciting opportunity for a [Job Title] within our [Department]. Encourage interested employees to apply and share the job description link.
The best way to approach employees for an internal job posting is via email. You need to mention in the email all the details related to the job.
Include all important details like job title, department, location in the email. Also mention if you’re planning to offer this job to external employees and if yes, make sure to link the job description.
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