Data Entry Clerk Job Description

In this article, let’s dive into the key prerequisites, duties, responsibilities, and skills to create an engaging Data Entry Clerk Job Description. We have also provided our free Data Entry Clerk Job Description Template to kickstart your candidate search right away!

Data Entry Clerk Job Description

What is a Data Entry Clerk?

Data Entry Clerks look after entering data into digital databases. Their responsibilities may also involve moving information from paper documents into digital databases along with managing and maintaining record-keeping in an effective way. 

They are usually hired by corporate companies to assist them in maintaining accurate records. The major skill companies look for in data entry clerks is attention to detail because errors can result in more significant problems within the organization. 

Data Entry Clerk Job Description Template:

Job Brief:

We at [Company Name] are on the lookout for a skilled Data Entry Clerk to join our team. In this role, you will be responsible for inputting and updating data into our company’s database. You will cooperate with employees as well as our customers to gather information.

The ideal candidate will be well-versed in using computers, a rapid typist, and detail-oriented. Also, the candidate should be familiar with data confidentiality principles.


  • Move data from paper documents into digital files database systems using computer hardware like keyboards, data recorders, or optical scanners. 
  • Accurately input data into databases and update existing records. 
  • Prepare spreadsheets with figures in large numbers, without making errors.
  • Ensure data integrity by exercising routine data quality checks.
  • Organize and maintain files, paper and digital, to support data accuracy.
  • Work with your team members to verify and correct data discrepancies.
  • Maintain confidentiality and security of data at all times.
  • Help in data migration projects. 
  • Generate reports and data summaries when needed.
  • Communicate with data suppliers to resolve data quality issues. 
  • Stay updated on data entry best practices and software.


  • High school diploma or equivalent.
  • Proven experience in data entry or related roles is a plus.
  • Fast typing skills are required. Familiarity with the touch typing system is highly preferred.
  • Strong command of writing and speaking in English.
  • Accurate and efficient data entry skills.
  • Proficiency in using data entry software (MS Word, Excel, etc.) and tools.
  • Fundamental knowledge of databases.
  • Strong attention to detail and organizational abilities.
  • Excellent time management skills.

Frequently Asked Questions (FAQs):

What does a Data Entry Clerk do?

A Data Entry Clerk inputs and manages data into computer systems, assuring accuracy and organization in digital records.

What are the duties and responsibilities of a Data Entry Clerk?

The duties of a Data Entry Clerk include accurately entering and updating data, maintaining confidentiality, and ensuring data quality.

What makes a good Data Entry Clerk?

A proficient Data Entry Clerk possesses attention to detail, data accuracy, and strong organization skills, aiding in effective data management. 

Who does the Data Entry Clerk work with?

Data Entry Clerks typically work closely with supervisors, team members, and may interact with clients or customers to gather or verify information.

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